California Statement of Information Service
California corporations, LLCs, and other entity types are generally required to file a Statement of Information each year. Our private online service makes the process easy.
Complete your Statement of Information in under 5 minutes.
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A Statement of Information is a report that every business entity registered in the state of California must file on an annual or biennial basis. A business that fails to file this report with the California Secretary of State on schedule can incur severe penalties, up to and including dissolution of the organization.
If you operate a business in California, you may be uncertain what to do in order to ensure that your CA Statement of Information filings are properly completed. Luckily, FastFilings has figured it all out for you. With our streamlined online ordering system, you can file your California Secretary of State Statement of Information in under five minutes. Our private service makes it easy.
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What Is a California Statement of Information?
A California Statement of Information is a mandatory filing for all business entities registered in the state. Essentially equivalent to what most states call an annual report, this document must be submitted periodically to the California Secretary of State. It includes certain essential details about the business, such as its principal address, key officers, and agent for service of process. It should not be confused with a financial report.
Potential business associates and other stakeholders often look up a business’s Statement of Information, which is considered public information, to verify the legitimacy of the entity and obtain up-to-date information about it.
What's in the California Statement of Information?
In a Statement of Information, California businesses provide certain facts relevant to their operations. Types of data that must be included in a CA Secretary of State Statement of Information depends on the specific form used:
Form LLC-12 is used by domestic and foreign limited liability companies (LLCs) in California to file their Statement of Information. This form requires details such as the LLC’s name, file number, principal business address, mailing address, the names and addresses of managers or members, and the agent for service of process. This information ensures that the state’s records are current and accurate, providing transparency and compliance with regulatory requirements.
Form SI-550 is utilized by domestic stock corporations to file their Statement of Information in California. This form requires similar information, including the corporation’s name, file number, principal executive office address, mailing address, names and addresses of officers and directors, and the agent for service of process.
Form SI-100 is used by nonprofit corporations in California to file their Statement of Information. This form requires essential details such as the nonprofit’s name, file number, principal business address, mailing address, and the names and addresses of officers, including the CEO, Secretary, and CFO. It also requires information about the agent for service of process.
Information contained within a company’s CA SOS Statement of Information is accessible by the public.
Why Is a California Statement of Information Required?
The Statement of Information in California ensures that the state maintains accurate and current records of a business’s principal address, key officers, and the agent for service of process. This filing is important for several reasons:
- Compliance: Businesses must fill out this statement on schedule in order to comply with California state laws and regulations.
- Transparency: Provides the state and public with up-to-date information about the business.
- Legal Standing: Helps maintain the business’s good standing and avoid penalties or suspension.
- Accountability: Assists the state in tracking business activities and changes in ownership or management.
In short, filing the Statement of Information in California demonstrates a business’s commitment to transparency and regulatory compliance.
Where Do I File a California Statement of Information?
The Statement of Information must be submitted to the California Secretary of State. This office is responsible for processing these reports and making the information publicly available for inspection. By filing the Statement of Information, businesses ensure that basic information pertaining to their business is up to date and accessible to the public, including potential business associates.
How Do I File a California Statement of Information?
Filing a Statement of Information in California can always be done directly through the Secretary of State’s office. But while businesses can handle the filing themselves, FastFilings offers a more convenient way to complete this process. FastFilings simplifies the filing procedure, ensuring that all information is correctly submitted.
Our service is particularly beneficial for businesses looking to avoid the complexities and potential errors associated with the filing process, or simply wish to save time that can be devoted to other tasks.
Who Must File a Statement of Information in California?
The following types of business entities are required to stay up to date on their State of California Secretary of State Statement of Information filings:
- Nonprofit organizations
- Credit unions
- All other types of corporations (whether formed in California or elsewhere)
- Limited liability companies (LLCs)
Who Can File?
A Statement of Information in California can be filed by an authorized representative of the business. This includes:
- Corporate Officers: Such as the CEO, CFO, or Secretary for corporations.
- LLC Members or Managers: For LLCs, the report can be filed by any member or manager listed in the company’s operating agreement.
- Registered Agents: They can also file the report on behalf of the business.
The individual responsible for filing must have access to accurate and up-to-date information about the business. They must sign the form to affirm for legal purposes that the data it contains is “true and correct.” Ensuring the correct details are included in the filing is essential to avoid errors and maintain compliance with state regulations. FastFilings provides support to ensure all necessary information is accurately compiled and submitted, reducing the risk of errors and ensuring compliance with California regulations.
What Happens If I Don't File?
Failing to file the Secretary of State California Statement of Information in a timely manner can lead to serious penalties. These include a fine of $50 (exempt organizations) or $250 (non-exempt organizations). The Secretary of State also has the authority to place your business in suspended or forfeited status, which will essentially prevent you from conducting operations. For instance, your business will not be able to sell or transfer real property, or bring an action in court. Other parties who have existing contracts with your business can void them.
When to File a California Statement of Information
Business entities are required to file their initial State of California Statement of Information within 90 days of registering with the Secretary of State. After that, the CA Statement of Information must be filed on an annual or biennial basis, depending on the type of organization in question:
- Every year: Stock, agricultural cooperative, and registered foreign corporations, as well as credit unions and consumer cooperative corporations
- Every two years: Nonprofits and LLCs
Ongoing Statement of Information filings must be done within a six-month period that is calculated as ending on the last day of the calendar month in which the business was registered, and including the full five months that precede it. For example, if an LLC was registered on November 15, then its future Statement of Information filings must be received anywhere between June 1 and November 30 of the years they are due.
Businesses that must file a California Statement of Information every two years can figure out their due dates according to whether they registered in an even- or odd-numbered year. For businesses that registered in an even-numbered year (e.g., 2016, 2018, 2020), the due date for ongoing Statement of Information filings will always fall on an even-numbered year. On the same principle, businesses that registered in an odd-numbered year will always have a due date in an odd-numbered year.
Aside from these scheduled filings, businesses are also required to file an updated Statement of Information in California whenever any changes are made to it (e.g., a new CFO). The California Secretary of State does not charge a fee for these updates.
Businesses must also file a Statement of Information even if no changes have been made since the last filing. There is a special “Statement of No Change” form used for this purpose: Form LLC-12 NC (for LLCs) or Form SI-550 NC (for corporations).
About FastFilings
You can always file a Statement of Information at the California Secretary of State by yourself, but with FastFilings, there’s no need to do that. We’re a private document filing service with years of experience helping business owners fulfill their legal obligations. Our streamlined process allows you to file your Statement of Information in under five minutes. Additional benefits of our service include:
- Accuracy: Ensures that all required information is correctly submitted.
- Support: Provides expert assistance to sort through any snags in the filing process.
- Compliance: Reduces the risk of penalties by ensuring that filings are compliant with state regulations.
- Peace of Mind: Allows you to focus on running your business while administrative tasks are handled efficiently.